Joe: I would like to use Site Diary to track the working hours and the time spend on a particular task. Something like a timesheet app.
Site Diary: Did you know Joe that by using global resources you can have this timesheet feature?
Joe: Really? With this current Site Diary? Can you show me how?
Site Diary: Yes Joe! With this current Site Diary you have a timesheet feature.
- First thing you will need to do is to login to your back office.
- Click on the “Global resources” module
- Click the “Details” row. Note*: Details also means tag.
- Click the green “Add detail” button
- Give the detail a name like “Daily Working Hours” and click “Add”
- After click the “Sites” module
- Select a site to add your new “Daily Working Hours” detail
- Click on the “details” row on the left side of the screen
- Select the detail you want to add (in this case its “Daily Working Hours”) and click “Save changes”
Site Diary: Now when Brad finish working each day, all he will need to do is to:
- login to his account on the mobile app
- Create a new event
- On the “Date & Time” row, in the duration section put how long he worked (8h30)
- Only fill in information for (Contractor, Title (working hours), Location, Details (Daily Working Hours))
- Click save
From the back office Joe, you will then see this event he recorded and approve the event
Joe: This is awesome! I never thought about using the app like this. What if Brad and my other workers submitted many events throughout the day and week, I will get confused to find his working hours.
Site Diary: No worries Joe, you will not get confused. If you want to see only the working hours of Brad, here is what you need to do.
- Login to your back office
- Select the site that Brad is working on
- In the “Events” row, apply filters such as the Dates (from – to), Event detail (Daily Working Hours), Created by (Brad) and click the search icon
You will see all the events recorded by Brad that are time related.
Joe: This is perfect. But how can I see the total number of hours he did? Will I need to click on each event one by one and write down the hours he did? Site Diary: Well, you can do that if you want to but we don’t recommend it. A better option is to click “Export list” (orange button in the top right) and you will download a CSV file of those events. From the CSV file you can calculate the duration of all the events.
Joe: Excellent! I will try this and see how it works for me.
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